One Platform, Front to Back
From the first cold call to the paid invoice, every screen your team touches lives in one system. No exported spreadsheets, no per-seat fee to add the next recruiter, and nothing falls through the crack between two different tools.
In short
FreshStaff is an alternative to Bullhorn and Avionté built for staffing agencies that want unified front and back office software: client sales & CRM, recruiting & candidate management, gross-to-net payroll & compliance, and one-click migration, all in one platform with unlimited Internal Team Seats and no per-seat fees.
What a Tuesday looks like
Your Reps Close in the Field. The System Catches Up Automatically.
A rep visits a warehouse, logs the stop from their phone before they're back in the car, and by the next stop the client is already in the CRM with a follow-up on the calendar. No end-of-day data entry. No 'I'll log it tomorrow.'
Visit logged automatically
Added to CRM · follow-up scheduled
Pillar 1
Client Sales & CRM Engine
Give every field rep a photographic memory of every client, every visit, every dollar at risk.
Client Intelligence Hub
GPS auto-capture, real-time territory heatmaps, an intelligent route planner, and an AI sales assistant, all built exclusively for staffing agency field reps.
See the full Client Intelligence Hub →
62%
of credit limit used
Approved for deploymentClient Credit Management & Exposure Tracking
Protect cash flow with real-time credit limit tracking, automated usage meters, and credit application approval workflows before workers are deployed.
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Client-Specific Onboarding & Compliance Rules
Set client-level rules for drug screens, certifications, background checks, and document expiration alerts tailored to manufacturing, healthcare, or logistics clients.
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Client Self-Service Portal & Pipeline Forecasting
Give clients a dedicated portal to request workers, approve timecards, and pay invoices, while branch managers see real-time revenue and margin forecasting.
Learn more →Pillar 2
Recruitment & Candidate Management
Add ten recruiters or just one. FreshStaff charges the same either way: nothing.
Zero-Seat-Tax ATS & Sourcing
Add as many recruiters as you want for $0 extra. Manage candidate pipelines, automated SMS/email outreach, and job orders without user lockouts, so the system holds your whole pipeline instead of whatever fits in one paid seat.
Built-In Candidate LMS & Safety Training
Train candidates inside their portal before shift #1. Deliver video orientations, safety quizzes, and I-9 Section 2 e-signatures to boost placement fill rates.
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Digital Safety Inspections & Job-Site Readiness
Configurable inspection checklists and job equipment tracking that gate dispatch, so a crew never gets sent to a site that hasn't actually cleared.
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Native Mobile-First Field Worker Portal
Field workers view shift schedules, log timecards, request pay stubs, and update tax forms from any mobile browser.
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Universal Command Center
Press Cmd+K (Ctrl+K on Windows) to jump to any page, run one-step actions, and check quick status queries like "clients at risk", all without touching the sidebar.
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Voice Broadcast Response Capture
Call your whole candidate list about a new opening at once, and know within minutes who's still interested, press 1 for yes, press 2 for no, tracked automatically per candidate.
Learn more →The part nobody sees
Recruiters Who Actually Want to Log In
No per-seat fee means you don't have to ration logins. Every recruiter, every branch manager, every part-time screener gets a real account, so nobody's working out of a side spreadsheet just to avoid paying for another seat.
3 recruiters added this week
$0 extra on the invoice
Pillar 3
Payroll, Taxes & Compliance
The back office, run in-house, not synced from somewhere else.
Gross-to-Net Payroll, Run Natively
Process gross-to-net payroll directly inside FreshStaff, no third-party payroll sync or exported spreadsheet. W-2/1099 generation, ACA eligibility tracking, and Workers' Comp premium reporting all run off the same data your recruiters and timesheets already fed it.
See native payroll in detail →
Metered Active Placement Dashboard
Complete billing visibility. See real-time Active Placement counts, cycle windows, and projected invoices with zero hidden fees.
Pillar 4
Automated Migration & Operational Speed
Switch fast, and keep moving fast.
FreshStaff
One-Click Migration Wizards
Migrate candidate databases, client profiles, job orders, and placement histories. Exports from Bullhorn, Avionté, TempWorks, JobDiva, and BambooHR are recognized automatically, and any other CSV is matched column by column.
Rapid Feature Delivery
Bugs fixed in hours, new features shipped weekly, and performance tuned for high-volume staffing.
Pillar 5
AI-Powered Branding & Theming
Your dashboard, looking like your agency, not a generic template.
Every Feature, at a Glance
All 29 of them, included in the base price. Pick a lane, or take the guided product tour.
Every feature, one price, no seat tax.
Client Intelligence Hub
GPS auto-capture, territory heatmaps, route planning, and an AI sales assistant for field reps.
Learn more →
Universal Command Center
A Cmd+K command bar for instant navigation, one-step actions, and quick status queries.
Learn more →Native Payroll & Compliance Engine
Federal/state withholding, FICA, SUTA/FUTA, ACA offer and safe-harbor codes, and 1095-C generation, built in.
Learn more →Territory Intelligence
Heatmaps, category layers, clustering, and shared-building grouping on a live territory map.
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Onboarding
Guided digital onboarding from offer to first shift.
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Automation
Rules-based automation across recruiting and onboarding.
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Analytics
Real-time dashboards for fill rate, compliance, and velocity.
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Migration Engine
Guided, field-mapped migration off legacy ATS platforms.
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Admin HQ
Users, roles, permissions, and branches for the whole agency, in one place.
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Packet Builder
Reusable document packets for every placement type.
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Document Builder
Upload, map, and publish fillable onboarding documents.
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Compliance
I-9, W-4, and E-Verify tracking that stays audit-ready.
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Client Portal
Client-facing job orders, approvals, and placement visibility.
Learn more →Kiosk Mode
Walk-in applicant intake on a shared front-desk device.
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Copilot Priorities
A ranked daily list of what needs attention across clients, jobs, and placements.
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Copilot Actions
One-click actions attached to every Copilot priority. No separate screen required.
Learn more →Copilot Conversations
Ask Copilot in plain language and get a real answer from your own data.
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Copilot Memory
Copilot remembers what you were just looking at, so follow-ups just work.
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Copilot Workflow Builder
Describe a workflow in plain language and Copilot drafts the steps.
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ATS Intelligence
Watches your ATS around the clock, catches problems automatically, and fixes them within limits you set.
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Worker Reliability
A weighted attendance-risk score for every worker, computed from real placement history.
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Worker Availability
See which workers are actually free today before you ever open a job order.
Learn more →Compliance & Onboarding Packets
Reusable document packets, I-9/W-4 tracking, and client-specific onboarding rules.
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Safety & Job-Site Readiness
Digital safety inspections and job equipment tracking, gated before dispatch.
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Training & Credential Tracking
A built-in candidate LMS and credential repository, tracked to expiration.
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Client Credit Management
Real-time client credit limits, applications, and exposure alerts.
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Time Tracking & Workforce Hours
Mobile time entry and approval workflows that flow into native payroll.
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AI Theme Designer
Generate, edit, and preview a fully branded dashboard theme, with built-in AA contrast checking.
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Voice Broadcast Response Capture
Call hundreds of candidates about a job offer at once, and let them answer with a single keypress.
Learn more →The point of all of it
Less Software Babysitting. More Actual Staffing.
Every pillar above feeds the same record: the visit becomes the client, the applicant becomes the placement, the timecard becomes the paycheck. Nobody on your team re-types anything, and nobody's waiting on a seat license to help.
