Free Tools for the Daily Staffing Chaos
Calculators, contract templates, checklists, and guides for the people juggling no-shows, seat taxes, and eleven open spreadsheets. All free. No sign-up. No per-recruiter fee to read a blog post.
Where are you right now?
Pick the situation. We’ll hand you the tools in the order you’ll actually need them.
I’m starting an agency
Day zero, big plans, no clients yet.
I’m pricing a new job
A client wants a rate by 3pm.
I’m running payroll
Temps get paid Friday, no matter what.
I’m switching ATS
The renewal notice just landed.
Calculators
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Bill Rate Calculator
Price the job so a “healthy markup” isn’t secretly a break-even one.
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Margin & Markup Calculator
Because a 50% markup and a 50% margin are not the same number, and one of them is lying to you.
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Labor Burden Calculator
What that “$18 worker” actually costs once the taxman gets a turn.
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Payroll Cash-Flow Gap Calculator
You pay temps Friday. The client pays in 45 days. Here’s how much cash that gap eats.
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No-Show Cost Calculator
What every empty shift really costs you in lost spread, scramble time, and client patience.
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ATS ROI Calculator
See exactly how much your legacy ATS overcharges you for seats that didn’t place anyone.
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Conversion Fee Calculator
What to charge when a client “accidentally” hires your temp.
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Placement Fee Calculator
Direct-hire fees minus the guesswork and the reflexive 20%.
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Blended-Rate Overtime Calculator
Two rates, one week, over 40 hours: the math the DOL actually wants.
Open →Templates & Contracts
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Guides & References
4
How to Start a Staffing Agency
Launch without signing a five-figure software contract before your first placement.
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Staffing Agency Name Generator
Stuck naming the agency? Mix your niche, city, and vibe into a shortlist worth checking.
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Staffing Payroll Tax Guide
FICA, FUTA, SUTA, and the acronyms that quietly eat your margin.
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Staffing Industry Glossary
Bill rate, markup, burden, the words clients use to negotiate you down.
Open →Checklists & Generators
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Assessments
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Playbooks & Deep Dives
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The Great Recruiter Seat Tax
Why you’re paying $150/mo for a recruiter who’s currently on a beach.
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How to Export Your Candidate Database
The step-by-step way off legacy software without orphaning your resumes.
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The Gross-to-Net Survival Guide
How not to go broke paying temps weekly while clients pay net-30.
Open →Built the Same Way We Build the Platform
Honest math, no gatekeeping, no seat tax. FreshStaff runs your whole agency the same way, $0 recruiter seats, native payroll, and free migration.