One Platform for the Full Contract-to-Hire Journey.
FreshStaff labels every job order by employment type, keeps one placement record with a full timeline as an engagement changes, and lets the same invoicing system bill both hourly hours and a one-time placement fee. $149/month base, $6 only while a placement is active.
In short
FreshStaff for contract-to-hire staffing agencies tags every job order with an employment type, keeps one placement record per worker with a status, timeline, and notes that stays attached across the engagement, and runs native client invoicing that can carry both hourly line items and a one-time placement fee. Active Placement billing follows whether a placement is marked active that cycle, so it stops once a placement is marked ended. Base fee is $149/month with unlimited free Internal Team Seats; usage is $6/month per Active Placement.
Where Generic Staffing Software Breaks Down
Three problems that come up specifically when a placement's employment type can change partway through the engagement.
Fragmented Records Across a Worker's Journey
The Problem
When a contract role becomes a client hire, the worker's history often lives in one system while the new-hire paperwork starts fresh in another, and the thread gets lost.
The FreshStaff Fix
Every placement, whatever its employment type, lives on the same platform with its own status, timeline, and notes, so a worker's placement history stays attached to their profile instead of scattered across tools.
Per-Seat Fees That Don't Care What Desk You Run
The Problem
Legacy per-seat platforms charge the same whether your team runs contract, contract-to-hire, or direct-hire desks, so growing your internal team costs the same regardless of placement mix.
The FreshStaff Fix
Internal Team Seats are unlimited and free on every plan. The only thing that affects your bill is $6/month per Active Placement, a worker with a pay stub, logged hours, or an active job order that cycle.
Billing a Conversion Fee Through a Separate System
The Problem
A contract-to-hire conversion often means generating a one-off invoice outside the normal billing cycle, in a different tool than the one that billed the contract hours.
The FreshStaff Fix
The same client invoicing system that bills contract hours can carry a one-time placement fee as a line item, no separate invoicing tool required.
Try before you hire
Convert a Proven Temp Into a Permanent Hire
Track tenure and performance while a worker is on assignment, then convert them to a permanent hire in a click once they've proven out, with the conversion terms already on file. No surprise fee, no re-keying their record.
Temp-to-hire
Eligible to convert
Built for How You Actually Staff
Job Order
Forklift Operator, Riverside DC
Employment type set per job order
Employment Type on Every Job Order
Job orders are labeled temp, contract, or direct-hire, so your pipeline reflects how a role is actually structured, and how it might change.
Placement Record
Placed on assignment
Jan 6
90-day note added
Apr 2
Marked ended, client hire
Jun 14
One Placement Record, Full Timeline
Status, dates, and notes for a placement live in one record, so the history travels with the worker instead of resetting when the engagement type changes.
Client Invoice #1042
Native Invoicing for Hourly + One-Time Fees
The same client invoicing system used for contract hours can carry a one-time placement fee line item, on the same platform, no separate billing tool.
The Features Temp-to-Hire Desks Lean On
All included in the base price. No add-on modules, no per-seat unlocks.
Client Portal
Client-facing job orders, approvals, and placement visibility.
Learn more →
Worker Reliability
A weighted attendance-risk score for every worker, computed from real placement history.
Learn more →
Native Payroll & Compliance Engine
Federal/state withholding, FICA, SUTA/FUTA, ACA offer and safe-harbor codes, and 1095-C generation, built in.
Learn more →
Copilot Priorities
A ranked daily list of what needs attention across clients, jobs, and placements.
Learn more →Real-World Cost Comparison
Based on an agency with 6 recruiters running 40 active contract-to-hire placements/month.
| FreshStaff | Bullhorn (est.) | Avionté (est.) | |
|---|---|---|---|
| Internal team seats (6) | $0 (unlimited & free) | ~$780/mo (6 × ~$130/seat) | Custom, high per-seat |
| Placement fee invoicing | Included | Add-on / separate invoicing tool | Modular / legacy back-office |
| 40 Active Placements | 40 × $6 = $240/mo | Often billed via per-worker/timesheet fees on top of seats | Same |
| Total (est.) | $149 + $240 = $389/mo | ~$1,300 – $1,700/mo | ~$1,150 – $1,500/mo |
6 internal team seats included at $0 on FreshStaff.
Your Estimated Annual Savings
$9,000 – $15,500/year
Disclaimer: Bullhorn and Avionté are trademarks of their respective owners. Comparison figures are estimates for informational purposes only and do not imply any official endorsement, sponsorship, or affiliation with either party.
One Platform for the Full Contract-to-Hire Journey. Questions
What is the best software for a temp-to-hire staffing agency?
For a temp-to-hire agency, FreshStaff tracks a worker from assignment through conversion to a permanent hire on one platform, with native payroll for the temp period and unlimited free recruiter seats, at $149/month base plus $6/month per Active Placement — a transparent alternative to per-seat platforms like Bullhorn and Avionté.
Does the $6/month usage fee stop once a temp converts to a permanent hire?
Active Placement billing follows whether a placement is marked active that cycle, a pay stub, logged hours, or an overlapping active job order. Once a placement is marked ended, it stops counting toward your bill, the same rule that applies to every placement type.
Can I bill a one-time placement or conversion fee?
Yes. The same client invoicing system used for contract hours can carry a one-time line item for a placement fee, on the same invoice or a separate one, without a separate billing tool.
Can I track contract, contract-to-hire, and direct-hire roles in one system?
Yes. Job orders can be labeled by employment type, and every placement keeps its own status, timeline, and notes on the same platform, so a worker's history stays attached to their profile as their engagement type changes.
More questions? Visit the full FAQ page.
Run the Numbers for Your Temp-to-Hire Desk
Conversion Fee Calculator
What to charge when a client “accidentally” hires your temp.
Open →
Margin & Markup Calculator
Because a 50% markup and a 50% margin are not the same number, and one of them is lying to you.
Open →
Master Services Agreement (MSA)
The contract that stops clients from “forgetting” they owe you for twenty temps.
Open →Keep Exploring
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