Native Payroll & Compliance. Accurate, Automated, Built-In.
FreshStaff unifies timecards, federal and state withholding, FICA, SUTA/FUTA, ACA profiles, 1095-C generation, and compliance tracking into a single closed-loop payroll engine.
Closed-Loop Payroll
LiveTimecard Approved
Hours VerifiedStaff and client approval both clear before a batch can run — payroll never touches unapproved hours.
100%
Closed-Loop, No Sync
Zero
Manual Re-Entry
1 Click
1095-C Generation
Native Payroll vs. Bolted-On Back Office
See how FreshStaff's built-in payroll and compliance stack up against legacy staffing platforms.
Native Gross-to-Net Payroll
Federal Withholding
State Withholding (GA/SC/FL/AL/NC/TX)
FICA (SS/Medicare)
SUTA/FUTA
ACA Profiles
1095-C Generation
Closed-Loop Payroll ➔ Invoice
| Feature / Capability | Recommended FreshStaff | Bullhorn | Avionté / TempWorks |
|---|---|---|---|
| Native Gross-to-Net Payroll | ✅ Built-In | ❌ None | ⚠️ Legacy / Modular |
| Federal Withholding | ✅ IRS Percentage Method | ❌ None | ⚠️ Partial / Manual |
| State Withholding (GA/SC/FL/AL/NC/TX) | ✅ Native Modules | ❌ None | ⚠️ Manual Overrides |
| FICA (SS/Medicare) | ✅ Real Wage-Base Logic | ❌ None | ⚠️ Partial |
| SUTA/FUTA | ✅ Employer-Configurable | ❌ None | ⚠️ Rigid |
| ACA Profiles | ✅ Offer Codes + Safe Harbor | ❌ None | ⚠️ Paid Module |
| 1095-C Generation | ✅ Built-In PDF | ❌ None | ⚠️ Manual / Add-On |
| Closed-Loop Payroll ➔ Invoice | ✅ Unified | ❌ Fragmented | ❌ Sync Failures |
Disclaimer: State withholding modules currently cover GA, SC, FL, AL, NC, and TX with safe fallback logic for unsupported states. IRS AIR XML export is scaffolded for electronic filing workflows, not a certified submission integration. Bullhorn is a registered trademark of Bullhorn, Inc. Avionté and TempWorks are registered trademarks of their respective owners. Comparison data is based on publicly available feature lists, customer reviews, and market research, provided for informational purposes only, and does not imply any official endorsement, sponsorship, or affiliation with either party.
11 Real Capabilities, Not a Sales Deck
Real Federal & State Withholding
IRS percentage-method federal withholding with exact state logic for GA, SC, FL, AL, NC, and TX, plus a disclosed safe fallback for unsupported states.
Accurate FICA with Wage-Base Caps
Social Security wage-base tracking with automatic 0.9% additional Medicare withholding once a worker crosses $200k YTD.
Employer-Configurable SUTA Wage Base
Set your own state unemployment rate and wage cap directly from Company Profile settings — no support ticket required.
Built-In FUTA Engine
A flat 0.6% effective FUTA rate applied automatically on every payroll run, or fully waived for FUTA-exempt employers.
ACA Offer & Safe-Harbor Codes
Full support for Offer of Coverage codes (1A–1H) and Safe Harbor codes (2A–2H), recalculated from real hours and plan configuration.
Instant 1095-C PDF Generation
Generate an informational 1095-C export for any worker with one click, built from that worker's real ACA filing profile.
1094-C Transmittal Summaries
Automatic compilation of full-time and total employee counts, and monthly coverage totals, for year-end ALE reporting.
ACA E-Filing Export
Generates a ready-to-review ACA e-filing export in the IRS's required format. You or your accountant handle the actual submission — FreshStaff doesn't yet submit filings directly to the IRS.
Closed-Loop Payroll ➔ Pay Stub ➔ Invoice
Approved timecard hours flow straight into pay stub generation and client invoicing, with no manual re-entry between the two.
Unified Worker Profile
Onboarding, compliance documents, ACA filing profile, historical pay stubs, and tax forms, all on one worker record.
In-House Check Printing
Print physical payroll checks in-house, straight from an approved pay run, using your own bank account and meeting standard bank check-printing requirements.
From Punch to Filing, One Continuous Loop
Every stage below runs off the same approved hours — nothing gets re-keyed between steps.
Step 1 of 5
Timecard Approved
Timecard Approved
Mobile app or kiosk punch, verified by both staff and client before it ever reaches payroll.
Built for Every Staffing Vertical
Light Industrial
High-volume weekly runs with SUTA/FUTA calculated automatically per state.
Logistics & Warehousing
Multi-state withholding handled correctly as drivers cross state lines.
Construction
Certified payroll hours flow straight from approved timecards to pay stubs.
Healthcare
ACA offer and safe-harbor codes tracked automatically for full-time-equivalent staff.
Commercial Services
Approved hours close the loop into invoicing without a second data entry pass.