High-Volume Temp Staffing Without the Per-Recruiter Seat Penalty.
FreshStaff bills $6/month only for Active Placements, never per recruiter seat. Native gross-to-net payroll, time entries that flow straight into pay stubs, and a $0 inactive candidate vault, all in one platform for $149/month base.
In short
FreshStaff for temp staffing agencies bills $6/month only for Active Placements, temps with a pay stub, logged hours, or an active job order that cycle, and never charges per recruiter seat. Native gross-to-net payroll and time-entry tracking run on the same platform as the ATS, and the inactive candidate database is unlimited and free. Base fee is $149/month with unlimited free Internal Team Seats.
Where Generic Staffing Software Breaks Down
Three costs that legacy per-seat staffing platforms build into temp staffing that FreshStaff simply doesn't charge for.
Per-Seat Recruiter Fees
The Problem
Legacy platforms charge for every recruiter, coordinator, and admin login, so growing your internal team directly grows your software bill, independent of how much placement volume you're actually running.
The FreshStaff Fix
Internal Team Seats are unlimited and free, forever. The only thing that affects your bill is $6/month per Active Placement, a temp actually on assignment that billing cycle.
Payroll and Timekeeping as Separate Systems
The Problem
A bolted-on third-party payroll or timekeeping vendor doesn't share data with the ATS, so hours logged in one system have to be re-entered or reconciled in another before a temp gets paid.
The FreshStaff Fix
Native gross-to-net payroll runs on the same platform as the ATS, and time entries flow directly into pay stubs, no separate system to keep in sync.
Paying to Keep a Large Candidate Database
The Problem
Legacy platforms that price around seats or record volume quietly discourage agencies from holding onto a deep bench of past and inactive candidates for the next order.
The FreshStaff Fix
Your inactive candidate vault, the Talent Pool, costs $0 no matter how large it grows. Billing only follows who's actually working, not how many people are in your system.
Placed and working
From Application to First Shift in Days
Applicants move from apply to onboarded to scheduled without leaving FreshStaff, and the worker portal puts their next shift, worksite, and clock-in on their own phone. You fill the order; they show up ready.
Shift confirmed
Today · 9:00 AM
Register 2, Downtown Café
Built for How You Actually Staff
Weekly Payroll Run
150 WorkersNative Gross-to-Net Payroll
Run payroll for your whole temp roster on the same platform as your ATS. Tax withholding, direct deposit, and pay stubs generate automatically, no separate payroll vendor to reconcile.
Weekly Time Entries
Time Entries Flow Straight to Pay Stubs
Logged hours feed directly into gross-to-net payroll, the hours a temp worked are the hours that show up on their pay stub, with no re-entry step in between.
1 Active Placement
$0 Inactive Candidate Vault
Keep every past and inactive candidate on file for the next order without it ever showing up as a cost. The Talent Pool is unlimited and free, always.
The Features Temp Staffing Desks Lean On
All included in the base price. No add-on modules, no per-seat unlocks.
Native Payroll & Compliance Engine
Federal/state withholding, FICA, SUTA/FUTA, ACA offer and safe-harbor codes, and 1095-C generation, built in.
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Time Tracking & Workforce Hours
Mobile time entry and approval workflows that flow into native payroll.
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Worker Reliability
A weighted attendance-risk score for every worker, computed from real placement history.
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Client Portal
Client-facing job orders, approvals, and placement visibility.
Learn more →Real-World Cost Comparison
Based on an agency with 8 recruiters placing 120 active temps/month.
| FreshStaff | Bullhorn (est.) | Avionté (est.) | |
|---|---|---|---|
| Internal team seats (8) | $0 (unlimited & free) | ~$1,040/mo (8 × ~$130/seat) | Custom, high per-seat |
| Payroll / timekeeping module | Included | Add-on / 3rd-party integration | Modular / legacy back-office |
| 120 Active Placements | 120 × $6 = $720/mo | Often billed via per-worker/timesheet fees on top of seats | Same |
| Total (est.) | $149 + $720 = $869/mo | ~$2,100 – $2,700/mo | ~$1,900 – $2,400/mo |
8 internal team seats included at $0 on FreshStaff.
Your Estimated Annual Savings
$12,000 – $22,000/year
Disclaimer: Bullhorn and Avionté are trademarks of their respective owners. Comparison figures are estimates for informational purposes only and do not imply any official endorsement, sponsorship, or affiliation with either party.
High-Volume Temp Staffing Without the Per-Recruiter Seat Penalty. Questions
What is the best software for a temp staffing agency?
For a temp staffing agency, FreshStaff runs the whole placement-to-payroll workflow — ATS, time entry, and native gross-to-net payroll — and only bills $6/month per Active Placement, never per recruiter seat, on a $149/month base. It is a transparent alternative to per-seat platforms like Bullhorn and Avionté, with a $0 inactive candidate vault.
Do I pay per recruiter seat?
No, never. Every recruiter, coordinator, and admin login is unlimited and free on FreshStaff, forever. Adding to your internal team never changes your bill.
How does $6/month per Active Placement billing actually work?
A temp is only billed that month if they had a pay stub or direct deposit processed, logged hours on an active job assignment, or were flagged Placed/Active on a client job order. No activity that cycle means $0 for that person, automatically.
Does time tracking feed payroll automatically?
Yes. Time entries flow directly into native gross-to-net payroll, the hours logged are the hours that show up on a temp's pay stub, with no separate timekeeping system to reconcile.
More questions? Visit the full FAQ page.
Run the Numbers for Your Temp Staffing Desk
Margin & Markup Calculator
Because a 50% markup and a 50% margin are not the same number, and one of them is lying to you.
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Payroll Cash-Flow Gap Calculator
You pay temps Friday. The client pays in 45 days. Here’s how much cash that gap eats.
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No-Show Cost Calculator
What every empty shift really costs you in lost spread, scramble time, and client patience.
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