Flat-Rate $149/mo Platform for Direct Hire & Executive Search Teams.
Run your whole direct-hire or executive search desk without paying per recruiter seat. One flat $149/month base, built-in pipeline stage analytics, and native client invoicing for placement fees, no per-login tax as your team grows.
Unlimited Recruiters
Candidate Placed
Flat Base, That's It
In short
FreshStaff for direct hire and executive search teams costs a flat $149/month base with unlimited recruiter seats, no per-seat pricing. Built-in pipeline stage analytics show candidate count, conversion rate, and drop-off per stage without a separate BI tool, native client invoicing can carry a placement fee line item, and each placement keeps one record with a status, timeline, and notes.
Where Generic Staffing Software Breaks Down
Three problems that per-seat direct-hire ATS and CRM platforms consistently create for a growing search team.
Per-Seat Fees Punish a Growing Search Team
The Problem
Legacy direct-hire ATS and CRM platforms charge per recruiter login, so scaling your search team, or bringing on a researcher or coordinator, directly grows your software bill.
The FreshStaff Fix
FreshStaff is a flat $149/month base with unlimited recruiter seats. Add your whole search team without it changing what you pay.
Pipeline Visibility Without a Separate Analytics Tool
The Problem
Seeing where candidates drop off between sourced, screened, client interview, and offer often means exporting data into a separate BI tool, since the ATS itself doesn't surface it.
The FreshStaff Fix
Pipeline stage analytics, candidate count, conversion rate, and drop-off, are built into the platform, no separate reporting tool to maintain.
Invoicing a Placement Fee Outside Your ATS
The Problem
A completed search often means switching to a separate invoicing tool to bill the client for the placement fee, disconnected from the record of the search itself.
The FreshStaff Fix
Native client invoicing lives on the same platform as the placement record, a placement fee can go out as a line item without a separate billing tool.
Built for How You Actually Staff
Internal Team Seats
Every seat, $0, no limit
Unlimited Recruiter Seats, $0 Forever
Every recruiter, researcher, and coordinator login is included in the flat $149/month base. Growing your search team never grows your bill.
Pipeline Stage Analytics
Pipeline Stage Analytics
See candidate count, conversion rate, and drop-off at every stage of your search, sourced through offer, without exporting to a separate tool.
Placement Record
Placed on assignment
Jan 6
90-day note added
Apr 2
Marked ended — client hire
Jun 14
One Placement Record, Full Timeline
Every placement keeps its own status, timeline, and notes on the same platform, from first contact to signed offer.
Real-World Cost Comparison
Based on a 10-person direct-hire agency.
| FreshStaff | Bullhorn (est.) | Loxo (est.) | |
|---|---|---|---|
| Internal team seats (10) | $0 — unlimited & free | ~$1,500/mo (10 × ~$150/seat) | ~$1,400/mo (10 × ~$140/seat) |
| Total (est.) | $149/mo flat | ~$1,500 – $1,900/mo | ~$1,400 – $1,800/mo |
10 internal team seats included at $0 on FreshStaff.
Your Estimated Annual Savings
$16,200 – $21,000/year
Disclaimer: Bullhorn and Loxo are trademarks of their respective owners. Comparison figures are estimates for informational purposes only and do not imply any official endorsement, sponsorship, or affiliation with either party.
Flat-Rate $149/mo Platform for Direct Hire & Executive Search Teams. Questions
Do I need a separate tool to see pipeline conversion rates?
No. Candidate count, conversion rate, and drop-off per pipeline stage are built into the platform, sourced through offer, without exporting to a separate BI tool.
Can I invoice a client for a placement fee directly from FreshStaff?
Yes. Native client invoicing lives on the same platform as the placement record, a placement fee can be sent as a line item without a separate billing tool.
Does the $6/month Active Placement fee apply to direct-hire placements?
The same usage mechanic applies to every placement type: a placement is billed the cycle it's marked active, a pay stub, logged hours, or an overlapping active job order. A direct-hire placement marked ended shortly after the hire is made typically shows up for a single cycle before it drops off your bill.
More questions? Visit the full FAQ page.