Free Staffing Agency Templates
A temp assignment letter and a client staffing agreement starter, copy, fill in the brackets, and adapt to your agency.
Assignment / Offer Letter
[AGENCY NAME] — Assignment Confirmation Date: [DATE] Employee: [WORKER NAME] We're pleased to confirm your assignment: Client / Worksite: [CLIENT NAME], [SITE ADDRESS] Position: [JOB TITLE] Start Date: [START DATE] Schedule / Shift: [DAYS & HOURS] Pay Rate: [$X.XX]/hour, paid [WEEKLY/BI-WEEKLY] Reports To: [SUPERVISOR / CONTACT] Expected Duration: [DURATION OR "ongoing"] As an employee of [AGENCY NAME], you are paid by us, not the client. Please: • Complete all onboarding paperwork (W-4, I-9, direct deposit) before your first shift. • Wear required PPE: [LIST]. • Record your hours via [TIMEKEEPING METHOD]. • Call [PHONE] if you will be late or absent. This assignment is at-will and may end at any time by you, [AGENCY NAME], or the client. It is not a guarantee of hours or continued employment. Questions? Contact [RECRUITER NAME] at [PHONE / EMAIL]. [AGENCY NAME] is an Equal Opportunity Employer.
Frequently Asked Questions
What should a staffing services agreement include?
Scope of services, bill rates and billing/payment terms, overtime handling, the employment relationship (assigned workers are the agency's employees), conversion or direct-hire fees, safety responsibilities, and term and termination. Confidentiality, indemnification, insurance, and governing law are typically added by counsel.
Is a temp assignment letter legally required?
It's not universally required, but a written assignment confirmation protects both sides by documenting the client, position, pay rate, schedule, and at-will nature of the work, and it reduces disputes over hours and duties.
Can I use these templates as-is?
Treat them as editable starting points, not finished contracts. Employment and contract law vary by state and situation, so have qualified legal counsel draft and review your actual documents.
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