FreshStaff vs. Loxo: Published Pricing, No Custom Quote Required.
Loxo's Basic plan runs $169/seat/month billed annually, and its Professional tier requires a sales conversation, reported by reviewers in the $250–$400+/seat/month range. FreshStaff is $0 for unlimited Internal Team Seats plus $6/month per Active Placement, published and fixed.
Loxo
- $169–$209/seat/mo (Basic)
- Professional tier: custom quote only
- Reviewers report annual price hikes
FreshStaff
- $0/seat, unlimited
- $6/mo per Active Placement
- Published, fixed rate
In short
FreshStaff versus Loxo: FreshStaff charges $149/month base plus $6/month per Active Placement with unlimited free Internal Team Seats. Loxo's published Basic plan runs $169/seat/month billed annually ($209/month billed monthly), with its Professional tier priced by custom quote and reported by reviewers in the $250–$400+/seat/month range, plus automatic annual price increases some Capterra reviewers report. Loxo has no native payroll, tax, or ACA tracking. FreshStaff includes native gross-to-net payroll and ACA compliance on the same platform and runs month-to-month.
Where Generic Staffing Software Breaks Down
Three angles where Loxo's per-seat, quote-gated model and FreshStaff's usage-based, published-rate model produce very different bills and very different back-office setups.
Pricing: Custom Quote vs. Published, Fixed Rate
The Problem
Loxo's Basic plan is published at $169/seat/month annually, but its Professional tier, the one most growing agencies actually need, isn't published; it's a custom quote, with third-party reports placing it in the $250–$400+/seat/month range depending on seat count and module bundle. Multiple Capterra reviewers also report automatic annual price increases built into contracts.
The FreshStaff Fix
FreshStaff's pricing is published and fixed: $149/month base plus $6/month per Active Placement, the same rate whether you're a 2-person desk or a 50-person agency, no sales call required to find out what you'll actually pay.
Unlimited Seats vs. Per-Seat Billing
The Problem
Every recruiter, coordinator, or admin who logs into Loxo adds to the seat count, and the bill, whether Basic or Professional tier.
The FreshStaff Fix
Internal Team Seats are unlimited and free on FreshStaff, forever. The only line item on your bill is $6/month per Active Placement, a worker with a pay stub, logged hours, or an active job order that cycle.
Native Payroll vs. ATS/CRM Only
The Problem
Loxo is an ATS/CRM and AI sourcing tool. Gross-to-net payroll, multi-state tax withholding, and ACA tracking aren't part of the product.
The FreshStaff Fix
FreshStaff runs native gross-to-net payroll, multi-state tax withholding, and full ACA tracking, including 1094-C/1095-C generation, on the same platform as the ATS/CRM. No separate payroll vendor to reconcile.
Real-World Cost Comparison
Based on an agency with 8 internal recruiters running 40 active placements/month.
| FreshStaff | Loxo (Basic Tier) (est.) | Loxo (Professional Tier, est.) (est.) | |
|---|---|---|---|
| Internal team seats (8) | $0 (unlimited & free) | $1,352/mo (8 × $169/seat, Basic tier, annual) | ~$2,392/mo (8 × $299/seat, Professional tier, reported/estimated) |
| Payroll / tax / ACA tracking | Included | Not offered (separate payroll system required) | Not offered (separate payroll system required) |
| 40 Active Placements | 40 × $6 = $240/mo | Bundled into per-seat fee | Bundled into per-seat fee |
| Total (est.) | $149 + $240 = $389/mo | ~$1,352+/mo (Basic tier, annual) + separate payroll system | ~$2,392+/mo (Professional tier, reported/estimated) + separate payroll system |
8 internal team seats included at $0 on FreshStaff. Loxo's Professional-tier figures are third-party estimates, since Loxo does not publish that pricing; actual quotes vary by seat count and module bundle.
Your Estimated Annual Savings
$11,600–$24,000+/year, before adding a separate payroll system
Disclaimer: Loxo (Basic Tier) and Loxo (Professional Tier, est.) are trademarks of their respective owners. Comparison figures are estimates for informational purposes only and do not imply any official endorsement, sponsorship, or affiliation with either party.
Leaving Loxo? Here's the Whole Move.
- 1
Export
Download your own standard CSV or Excel export from Loxo. It's your data, and you keep full control of it.
- 2
Map
Upload it to your FreshStaff workspace. The mapping wizard lines up your fields for you to review.
- 3
Go live
Work the same candidates, clients, and jobs in FreshStaff. The wizard costs $0, no implementation invoice.
FreshStaff vs. Loxo: Published Pricing, No Custom Quote Required. Questions
Is FreshStaff a good Loxo alternative?
Yes. FreshStaff is a Loxo alternative with one published rate at every account. Instead of Loxo’s $169+/seat/month Basic tier (and custom-quote Professional), FreshStaff is $0 for unlimited seats plus $6/month per Active Placement, with native payroll and the full back office included.
How much does Loxo actually cost per seat?
Loxo publishes its Basic plan at $169/seat/month billed annually ($209/month billed monthly). Its Professional tier isn't published; it requires a sales quote, with third-party reports placing it around $250–$400+/seat/month. FreshStaff is $0 for unlimited seats plus $6/month per Active Placement, published and fixed.
Does Loxo include payroll like FreshStaff does?
No. Loxo is an ATS/CRM and AI sourcing tool; gross-to-net payroll, multi-state tax withholding, and ACA tracking aren't part of the product. FreshStaff includes all three natively, including 1094-C/1095-C generation, on the same platform as the ATS.
Do I need to talk to sales to know what Loxo will cost my agency?
For the Basic tier, no, it's published. For Professional, the tier most growing agencies need, yes, pricing is quote-only. FreshStaff publishes one rate, $149/month base plus $6/month per Active Placement, for every account.
More questions? Visit the full FAQ page.
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